MANCOSA: HR Assistant

Position: HR Assistant
Location: Durban, KwaZulu-Natal
Job Type: Contract
Posted Date: 13 June 2024

Job Details

Department
Human Recourse

Minimum experience
Internship

Company primary industry
Human Resources

Job functional area
Human Resources

Contract term
12

Job Description
Desired Experience & Qualification

Recruitment and Onboarding:

Tasks: Assisting with job postings, screening resumes, scheduling interviews, and coordinating new hire orientation.

Skills Gained: Recruitment processes, candidate evaluation, coordination, and communication.

Employee Records Management:

Tasks: Maintaining employee records, updating HR databases, handling confidential information.

Skills Gained: Data management, attention to detail, confidentiality.

HR Administration:

Tasks: Assisting with HR documentation, preparing reports, handling employee inquiries, and supporting HR projects.

Skills Gained: Administrative skills, document management, project support.

Payroll and Benefits Administration:

Tasks: Assisting with payroll processing, managing employee benefits enrollment, and addressing benefits-related questions.

Skills Gained: Understanding payroll systems, benefits administration, data accuracy.

Employee Relations:

Tasks: Supporting employee engagement activities, assisting with employee feedback processes, and helping resolve minor employee issues.

Skills Gained: Communication, conflict resolution, employee engagement.

Desired Skills and Attributes:

Organizational Skills:

Ability to manage multiple tasks, maintain organized records, and prioritize workload effectively.

Attention to Detail:

Precision in handling employee records, processing payroll, and managing confidential information.

Communication Skills:

Effective verbal and written communication for interacting with employees, candidates, and HR team members.

Technical Proficiency:

Familiarity with HR software, Microsoft Office Suite (Word, Excel, PowerPoint), and data entry.

Discretion and Confidentiality:

Ability to handle sensitive information discreetly and maintain confidentiality.

Interpersonal Skills:

Professional and friendly demeanor when dealing with employees and candidates.

Example Tasks for an HR Assistant Intern:

Job Postings and Resume Screening:

Creating and posting job advertisements on job boards, social media, and company websites. Screening resumes and applications to identify suitable candidates.

Interview Coordination:

Scheduling interviews, communicating with candidates, preparing interview materials, and coordinating with hiring managers.

New Hire Onboarding:

Assisting with the preparation of onboarding materials, conducting orientation sessions, and ensuring new hires complete necessary paperwork.

Employee Records Maintenance:

Updating employee records in HR systems, filing documents, and maintaining accurate and up-to-date employee information.

Payroll Support:

Assisting with payroll data entry, verifying timesheets, and supporting the payroll processing activities.

Benefits Administration:

Helping employees with benefits enrollment, answering benefits-related questions, and managing benefits documentation.

Employee Engagement Activities:

Supporting the planning and execution of employee engagement events, surveys, and other activities.

Advancing Workplace Experience:

Special Projects:

Participating in HR projects such as policy updates, diversity and inclusion initiatives, and employee wellness programs.

Cross-Departmental Exposure:

Collaborating with other departments like finance, operations, and IT to understand the broader impact of HR functions.

Mentorship and Networking:

Seeking guidance from experienced HR professionals, attending networking events, and joining HR professional groups.

Additional Training:

Attending workshops and training sessions on HR topics such as employment law, performance management, and talent development.

Competencies:

• Strong interpersonal and communication skills
• Basic Knowledge of financial concepts
• Excellent organizational skills and attention to detail
• Strong problem-solving abilities.
• Demonstrated professionalism, integrity and ability to maintain confidentiality.
• Willingness to learn, take initiative, and adapt to a fast-paced environment.

Requirements:

• Must be a South African citizen or have a valid work permit.
• Recently certified ID and qualifications.
• Must be able to commit to 12 months.
• MS Office proficiency.

Nice to have:

• Driver’s License

Job Type & Contract Length:

Successful graduates will be expected to enter into a 12-month contract. Contract to be renewed upon successful completion of the 1 Year – Subject to employers’ discretion.

Remuneration:

• As per market-related salary for Learners/Graduates

Closing Date: 26 June 2024

How to apply

Apply Here: HR Assistant