Momentum Metropolitan- Personal Assistant
Personal Assistant
Details
Closing Date
2023/08/03
Reference Number
MMH230720-3
Job Title Personal Assistant
Position Type Permanent
Role Family Administration
Cluster Group IT Operations
Remote Opportunity Some of the time
Location – Country South Africa
Location – Province Gauteng
Location – Town / City Centurion
Introduction
Through our client-facing brands Metropolitan and Momentum, with Multiply (wellness and rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations.
We help people grow their savings, protect what matters to them and invest for the future. We help companies and organisations care for and reward their employees and members. Through our own network of advisers or via independent brokers and utilising new platforms Momentum Metropolitan provides practical financial solutions for people, communities and businesses. Visit us at www.momentummetropolitan.co.za
Role Purpose
Ensure the smooth running of the business by providing effective administrative assistance to the Head of Infrastructure and Head of Platforms and Cloud Engineering.
Requirements
Grade 12 or equivalent qualifcation
Office administration, secretarial or equivalent qualification
3 – 4 years relevant experience (essential)
Exposure to supporting a manager or team (desirable)
Exposure to the insurance industry (desirable)
Experience working on JDE – ERP software (essential)
Experience with raising Purchase Orders and Foreign Payment requests (essential)
Relevant business system (preferred)
Computer literacy
Knowledge of Microsoft Office Budget management
Duties & Responsibilities
Proactively manage, coordinate and maintain the diaries of the two Heads of Department.
Coordinate all aspects of meetings, workshops and functions (venue, logistics, catering) according to the requirements, and within budget parameters.
Administrative support for meetings and workshops (collate, compile and distribute agendas, presentations, minutes within agreed timeframes).
Manage travel arrangements, according to agreed business process and budget parameters.
Manage incoming calls and correspondence (paper and electronic), responding independently where possible and in line with authorised judgement.
Order and control refreshments, office supplies and equipment, ensuring enough stock is always available, in line with budget parameters.
Ensure files (paper and electronic) are kept in order and easily accessible by Heads.
Prepare and check invoices and arrange for payments to ensure adherence to requirements and Service Level Agreements.
Ensure office equipment is regularly maintained by relevant service providers.
Monitor and respond to incoming communication on behalf of departmental heads, where appropriate, ensuring efficiency and timeous response.
Escalate faults and other housekeeping issues with the relevant service provider and ensure queries are resolved within agreed Service Level Agreements.
Competencies
Problem-solving skills
Planning and organising skills
Interpersonal skills
Professionalism
Confidentiality
Typing skills